Avinash Pardeshi

ABM Knowledgeware Ltd

Apr 2024 - Present • Current

• Lead administration and facilities operations across multiple office locations, with seamless workplace management, business continuity, & service excellence. • Managed administrative functions including procurement, facilities, security, housekeeping, travel, asset management, compliance, and more. • Successfully identified, evaluated, and finalized commercial office spaces and guest houses, including negotiation and execution of Leave & License (L&L) agreements. • Drove major CAPEX savings, including replacement of centralized AC systems by negotiating with Daikin, reducing cost from ₹1.10 Cr to ₹91.65 Lakhs, delivering significant savings. • Achieved ₹18–20 Lakhs in CAPEX savings through cost rationalization, vendor renegotiation, and optimized procurement strategies. • Led workplace safety, fire safety compliance, and emergency preparedness initiatives, including regular fire drills and statutory safety audits. • Implemented asset tagging and tracking system to support annual audits & asset security. • Oversaw daily facility operations, including HVAC systems, civil maintenance, security services, housekeeping, and Annual Maintenance Contracts (AMCs). • Managed disposal of obsolete assets and e-waste, including vendor coordination, asset write-offs, regulatory compliance, and inventory reconciliation. • Spearheaded procurement and cost negotiations for EPBX systems and other enterprise tools, achieving a 23% cost reduction against initial vendor quotations. • Led protocol, travel, accommodation, and logistics for VVIP dignitaries and government officials for the Managing Director, ensuring discretion, precision, and premium experience. • Managed CXO gifting, premium gifting programs, and corporate gifting, achieving 7–8% year-on-year savings while maintaining brand standards. • Managed employee insurance programs, including: Group Health Insurance Workmen Compensation Policy Fire & Building Insurance • Negotiated insurance premiums & policy terms, delivering 9–12% year-on-year savings

IndusLaw

Jun 2022 - Mar 2024 • 1.8 yrs

• Provided strategic leadership for administration and facility operations across multiple offices in Mumbai, Delhi, Bengaluru, and Chennai, ensuring standardized consistency. • Successfully delivered a ₹2.95 Crore, 15,000 sq. ft. corporate office setup in Prabhadevi, Mumbai, managing the project end-to-end from concept to handover. • Led planning, budgeting, BOQ creation, procurement, vendor onboarding, and stakeholder coordination for large-scale office infrastructure projects. • Finalized office design, layout, and space planning in collaboration with architects, ensuring optimal utilization, employee comfort, and future scalability. • Obtained all statutory and municipal approvals, ensuring regulatory compliance. • Monitored project execution closely, conducting regular progress reviews, tracking completion milestones, and submitting detailed MIS reports with photographs and completion percentages to senior management. • Coordinated with architects, contractors, and multiple vendors to ensure timely delivery, quality standards, and budget adherence. • Managed dismantling and disposal of old office premises, including safe removal, relocation, and reinstallation of furniture, fixtures, and IT assets in the new office. • Established and managed vendor ecosystems for security, housekeeping, CCTV, fire alarm systems, cafeteria operations (3,000 sq. ft.), and other essential facility services. • Successfully renewed and managed AMCs for critical infrastructure, including Chillers, VRV/VRF AC systems, Fire Alarm Systems (FAS), EPABX, CCTV, and allied equipment. • Ensured maintenance, testing, and statutory compliance of fire safety systems, conducting regular inspections and coordinating audits. • Managed contract labour, including onboarding, compliance, deployment, and supervision. • Recruited and trained office support staff for the new location, ensuring smooth operations. • Oversaw workspace planning, seating allocation, and office optimization initiatives. • Managed employee travel desk operations, including domestic and international travel bookings, visa processing, and senior management travel coordination. • Maintained administrative MIS reports for management review and decision-making. • Led administration of Group Health Insurance and Mediclaim policies, coordinating renewals, claims support, and employee communication. • Established effective liaison with government authorities for work permits, project approvals, and statutory requirements.

Economic Laws Practice

Mar 2017 - Aug 2021 • 4.4 yrs

• Led multi-site Administration, Facilities Management, and Corporate Services across Mumbai, Pune, Ahmedabad, GIFT City, Delhi, Bengaluru, and Chennai, ensuring operational continuity and standardized processes. • Successfully executed a ₹3.5 Crore, 17,000 sq. ft. corporate office setup project, overseeing planning, approvals, vendor coordination, and delivery. • Negotiated and secured larger office spaces while reducing overall rental costs, delivering measurable and sustained cost savings for the organization. • Played a key role during COVID by consolidating three offices into one unified workspace, expanding from 13,000 sq. ft. to 17,000 sq. ft., with special approvals obtained from MMRDA and government authorities. • Built and maintained strong liaison with government bodies to obtain licenses & permits. • Managed leasing agreements and documentation, ensuring legal accuracy, timely renewals. • Set up and managed a 3,000 sq. ft. office godown at Nariman Point, negotiating rentals and achieving ~30% reduction from quoted lease rates. • Managed and trained contractual workforce including housekeeping, security staffs. • Oversaw 15+ vendors across locations, closely monitoring SLA compliance, service delivery. • Led procurement of fixed assets for offices and guest houses. • Collaborated with HR teams to ensure employee onboarding, exits, & admin formalities. • Partnered with Accounts and Finance teams to support accurate payroll processing, timely vendor payments, and branch-level billing controls. • Achieved significant cost savings on mobile expenses by securing corporate telecom discounts of up to 90% on monthly mobile bills. • Implemented workplace facilities for women employees, including improved break areas, expanded washrooms, & enhanced amenities, without impacting male employee comfort. • Supported employees during peak online fraud incidents by coordinating FIR filings with the Cyber Crime Department, helping stop fraudulent transactions promptly. • Expertly coordinated protocol, logistics, and arrangements for politicians, government officials, and celebrities, ensuring discretion and high service standards.

Radio City 91.1 FM (Music Broadcast Ltd)

Jan 2015 - Feb 2016 • 1.1 yrs

• Supervised administration and facility operations for Mumbai and Nagpur offices, ensuring seamless day-to-day functioning and adherence to organizational policies. • Ensured statutory compliance, internal audit readiness, and strong workplace governance. • Managed inventory planning & control for corporate gifts & promotional goodie, ensuring timely availability and suitability for on-air events, client meets, and special occasions. • Maintained accurate guest house booking records, occupancy tracking, and related documentation to support visiting artists, guests, and senior stakeholders. • Oversaw cafeteria operations, ensuring hygiene standards, vendor coordination, and readiness to deliver a positive employee dining experience. • Efficiently managed the company fleet of vehicles, including driver duty rosters, vehicle scheduling, maintenance coordination, and safety compliance. • Supported senior management with administrative coordination for events, artist visits, and special programming requirements.

Diebold Systems Private Limited

Mar 2013 - Jan 2015 • 1.8 yrs

• Led the setup of a 44,000 sq. ft. corporate office project with an approved budget of ₹4.38 Cr, delivering the project at ₹4.25 Cr, without compromising quality, design, or space. • Managed complete project planning, budgeting, vendor coordination, and stakeholder engagement, ensuring on-time execution and compliance with organizational standards. • Closely coordinated with architects, interior designers, civil contractors, and service vendors to supervise execution, quality control, and milestone-based delivery. • Handled STPI shipments, ensuring compliance with customs & regulatory requirements, enabling smooth import/export operations and uninterrupted business continuity.. • Oversaw cafeteria operations, hygiene standards, and vendor performance to maintain a clean, employee-friendly workplace environment. • Coordinated air ticket bookings and visa processing for employees, foreign clients, and visiting delegates through travel partners, ensuring smooth and timely travel arrangements. • Acted as a key liaison between internal teams and external vendors to resolve operational issues swiftly and maintain seamless office operations.

Tata Elxsi

Jul 2010 - Mar 2013 • 2.7 yrs

including Mumbai, Pune & Bangalore, ensuring smooth day-to-day operations. • Successfully executed large-scale office setup projects: Bangalore: 50,000 sq. ft. greenfield office, Mumbai: 16,000 sq. ft. corporate office • Managed ₹7 Cr CAPEX, overseeing planning, budgeting, vendor governance, and stakeholder coordination, delivering projects within approved budgets and timelines. • Planned and controlled administrative and project budgets, optimizing resource utilization and driving cost efficiency across locations. • Successfully renewed and managed AMCs for critical infrastructure and equipment, including UPS, Fire Alarm Systems (FAS), CCTV, Air Conditioning, EPABX, and printers, • Organized and executed fire safety drills and emergency preparedness programs. • Led the relocation of 110 employees from Mumbai to Bangalore, including: Coordinating household goods movement, Managing temporary accommodation in Bangalore. • Infra upgrades at the Mumbai office, including installation of a new high-capacity electricity cable (₹3 lakh project), securing special approvals to prevent future power-related risks.

Aptivaa Consulting Solutions

Sep 2008 - Jun 2010 • 1.7 yrs

• Led end-to-end administration and facility operations across Mumbai and Delhi offices, ensuring smooth day-to-day functioning and policy compliance. • Successfully delivered the Delhi office setup project (7,800 sq. ft.) with a project value of ₹85 Lakhs, managing planning, budgeting, vendor coordination, and timely execution. • Managed visa processing, including securing multiple-entry visas for senior leadership.

Lodha group

Mar 2005 - Oct 2007 • 2.6 yrs

• Managed new office and site setups, including infrastructure readiness, manpower planning, asset procurement, and vendor onboarding. • Oversaw attendance management systems, allocation of mobile devices and SIM cards, ensuring adherence to organizational policies. • Coordinated payroll inputs, employee onboarding, and exit formalities in collaboration with HR and Accounts teams.