HR Administration Officer (Recruitment)

You will be responsible for managing administrative and HR operations at an officer level role at APSS Foundation. Your role will involve ensuring effective systems, staff support, and compliance in a hands-on execution capacity. **Key Responsibilities:** - Manage the complete recruitment cycle including drafting JDs, posting vacancies, screening applications, coordinating interviews, and maintaining records. - Maintain and update staff databases, personnel files, and organizational HR records. - Facilitate employee onboarding, induction, and exit processes. - Oversee attendance, leave tracking, and preparation of monthly HR reports. - Support performance management, staff engagement, and capacity-building initiatives. - Ensure compliance with HR policies, statutory regulations, and labor laws. - Prepare HR-related presentations, reports, and data for management use. **Administration & Operations:** - Supervise day-to-day office operations and logistics support. - Manage ticketing, hotel bookings, and travel arrangements for workshops, field visits, and events. - Coordinate conferences, training sessions, and staff workshops. - Handle fleet management, ensuring vehicle scheduling, maintenance, and documentation. - Oversee procurement and vendor management. - Maintain updated records of assets, inventory, licenses, AMC renewals, and administrative agreements. - Support finance and program teams with administrative documentation and audit compliance. **Core Competencies (for Admin & HR Officer):** - Attention to Detail - Organizational Efficiency - Interpersonal Communication - Problem-Solving - Negotiation and Coordination - Team Collaboration - Confidentiality and Integrity - Adaptability and Learning **Required Skills & Qualifications:** - Bachelors or Masters degree in HR, Business Administration, or a related field. - Minimum 35 years of experience in HR and Administration (preferably in NGO/development sector). - Strong organizational, coordination, and presentation skills. - Proven ability in negotiation, vendor management, and logistics handling. - Excellent written and verbal communication skills. - Proficiency in MS Office and experience with HRMIS or database tools. - Knowledge of labor laws, HR policies, and statutory compliances. In addition to the above, APSS Foundation is committed to safeguarding and protecting the rights of children, youth, and vulnerable adults. All employees are expected to uphold the highest standards of conduct and adhere to the organizations Child Protection and Safeguarding Policy. Background checks and reference verification will be conducted during the selection process in line with the safeguarding principles. Please note that canvassing at any stage of the recruitment process will lead to disqualification. This position is a re-advertisement, and candidates who applied previously need not reapply. You will be responsible for managing administrative and HR operations at an officer level role at APSS Foundation. Your role will involve ensuring effective systems, staff support, and compliance in a hands-on execution capacity. **Key Responsibilities:** - Manage the complete recruitment cycle including drafting JDs, posting vacancies, screening applications, coordinating interviews, and maintaining records. - Maintain and update staff databases, personnel files, and organizational HR records. - Facilitate employee onboarding, induction, and exit processes. - Oversee attendance, leave tracking, and preparation of monthly HR reports. - Support performance management, staff engagement, and capacity-building initiatives. - Ensure compliance with HR policies, statutory regulations, and labor laws. - Prepare HR-related presentations, reports, and data for management use. **Administration & Operations:** - Supervise day-to-day office operations and logistics support. - Manage ticketing, hotel bookings, and travel arrangements for workshops, field visits, and events. - Coordinate conferences, training sessions, and staff workshops. - Handle fleet management, ensuring vehicle scheduling, maintenance, and documentation. - Oversee procurement and vendor management. - Maintain updated records of assets, inventory, licenses, AMC renewals, and administrative agreements. - Support finance and program teams with administrative documentation and audit compliance. **Core Competencies (for Admin & HR Officer):** - Attention to Detail - Organizational Efficiency - Interpersonal Communication - Problem-Solving - Negotiation and Coordination - Team Collaboration - Confidentiality and Integrity - Adaptability and Learning **Required Skills & Qualifications:** - Bachelors or Masters degree in HR, Business Administration, or a related field. - Minimum 35 years of experience in HR and Administration (preferably in NGO/development sector). - Strong organizational, coordination, and presentation skills. - Proven ability in negotiation, vendor management, and logistics handling.