Executive Assistant To Managing Director

Job Description: Executive Assistant

Location: Delhi NCR/Chandigarh/Pune/Bangalore/Hyderabad/Ahmedabad

Department: Business Operations (Managing Director Office)

Reporting To: Managing Director

Role Overview

We are looking for a highly organized, proactive, and detail-oriented Executive Assistant to provide high-level administrative and strategic support to senior leadership. The ideal candidate should be discreet, efficient, and capable of managing multiple priorities in a fast-paced environment.

This role requires strong coordination skills, business understanding, and the ability to act as a bridge between leadership and internal/external stakeholders.

Key Responsibilities

• Manage and maintain the MDs/Directors calendar, appointments, and travel schedules
• Prioritize meetings and ensure optimal time management
• Prepare meeting agendas, presentations, reports, and minutes
• Screen calls, emails, and correspondence with professionalism
• Act as a point of contact between leadership and internal departments
• Coordinate with branch heads and functional leaders for updates and reports
• Follow up on action points and ensure timely closure
• Maintain confidential records and documents
• Organize internal meetings, reviews, and leadership discussions
• Arrange travel, accommodation, and logistics
• Maintain expense records and reimbursements
• Ensure documentation and filing systems are structured and accessible
• Assist in preparing MIS, dashboards, and performance reports
• Support leadership in special projects and new initiatives
• Conduct research and compile data for business decisions
• Monitor deadlines and ensure timely execution of deliverables

Skills & Competencies

• Strong organizational and multitasking abilities
• Excellent verbal and written communication skills
• High level of discretion and confidentiality
• Proficiency in MS Office (Excel, PowerPoint, Word)
• Strong follow-up and coordination skills
• Ability to work under pressure and tight deadlines
• Problem-solving mindset and proactive approach

Bachelor's degree (MBA preferred but not mandatory)
8-12 years of experience as an Executive Assistant / Personal Assistant
Experience supporting senior leadership is preferred
What Were Looking For

Someone who anticipates needs rather than waits for instructions
A professional who can handle sensitive information with maturity
A dependable, organized, and detail-driven individual
A calm and composed personality in high-pressure situations

Interested can send their updated resume (hrjobsconsultancy2020 at Gmail dot com) our calling and Whatsapp number is 8.7.0.0.3.1.1.6.1.8