Admin Coordinator

As an Administrative Coordinator at Buro Happold, you will play a crucial role in providing administrative and coordination support to the US-based team, ensuring smooth day-to-day operations across different time zones. Your responsibilities will include: - Providing end-to-end administrative support to assigned US-based stakeholders, facilitating smooth coordination across time zones. - Managing calendars, meetings, and appointments, including scheduling across multiple time zones. - Coordinating virtual meetings by setting up calls, sharing agendas, tracking actions, and following up as required. - Supporting travel arrangements, including booking flights, accommodation, and preparing itineraries. - Preparing, formatting, and maintaining documents, reports, trackers, and presentations. - Maintaining accurate records, spreadsheets, and databases to support administrative activities. - Acting as a point of contact for administrative queries, responding promptly via email, messaging tools, and calls. - Liaising with internal teams to support information flow and administrative processes. - Handling sensitive information with discretion, ensuring confidentiality and data accuracy. - Assisting with ad-hoc administrative and coordination tasks as required. - Identifying opportunities to improve administrative processes and ways of working. Qualifications required for this role include: - Bachelor's degree in business administration, Commerce, Arts, or a related discipline preferred. - 12 years of experience in an administrative, coordination, or support role, preferably in a structured or detail-oriented environment. - Strong written and verbal communication skills. - Comfortable working with stakeholders in different time zones. - Proficiency in Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint. - Experience using spreadsheets, trackers, and basic databases. - Ability to manage multiple tasks, prioritise effectively, and meet deadlines. - High attention to detail and strong organisational skills. Good to have skills: - Experience in administrative or office coordination, travel booking, or personal assistance. - Ability to quickly learn new systems, tools, and software applications. Buro Happold offers a competitive salary and benefits package, including Annual Discretionary Bonus, Comprehensive Health Insurance Scheme, and Group Personal Accident Cover. Additionally, they provide a supportive work environment with a strong commitment to continuous development, work-life balance, and employee wellbeing through various programs and initiatives. Buro Happold values diversity and inclusion, encouraging flexible working patterns and welcoming applications from individuals seeking career flexibility. They are dedicated to empowering women through programs like the Back to Work Program for Women - Swam Siddha, and actively support the representation of marginalised groups in the industry. If you require any adjustments to the application process for a more comfortable experience, you can contact [HIDDEN TEXT] for assistance throughout your application. As an Administrative Coordinator at Buro Happold, you will play a crucial role in providing administrative and coordination support to the US-based team, ensuring smooth day-to-day operations across different time zones. Your responsibilities will include: - Providing end-to-end administrative support to assigned US-based stakeholders, facilitating smooth coordination across time zones. - Managing calendars, meetings, and appointments, including scheduling across multiple time zones. - Coordinating virtual meetings by setting up calls, sharing agendas, tracking actions, and following up as required. - Supporting travel arrangements, including booking flights, accommodation, and preparing itineraries. - Preparing, formatting, and maintaining documents, reports, trackers, and presentations. - Maintaining accurate records, spreadsheets, and databases to support administrative activities. - Acting as a point of contact for administrative queries, responding promptly via email, messaging tools, and calls. - Liaising with internal teams to support information flow and administrative processes. - Handling sensitive information with discretion, ensuring confidentiality and data accuracy. - Assisting with ad-hoc administrative and coordination tasks as required. - Identifying opportunities to improve administrative processes and ways of working. Qualifications required for this role include: - Bachelor's degree in business administration, Commerce, Arts, or a related discipline preferred. - 12 years of experience in an administrative, coordination, or support role, preferably in a structured or detail-oriented environment. - Strong written and verbal communication skills. - Comfortable working with stakeholders in different time zones. - Proficiency in Microsoft Office tools, including Outlook, Word, Excel, and PowerPoint. - Experience using s